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Car Rental Companies Management in Spain

What professionals in this field deal with in Spain, from official sources, and a program built for the profession that keeps your records on your own computer.

From $5 a month (about 4.45 EUR)

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Official systems and rules for this profession in Spain

Bawabetna summaries of official publications, each linked to its source. The official text prevails. These systems are run by the authorities: you use them directly, and the program keeps your own records organised alongside them.

Renter register and reports to the Ministry of the Interior (Royal Decree 933/2021)

Vehicle rental businesses collect their customers' data and have renters sign the service sheets. They keep a computer register of the data listed in the annex for three years from the end of the rental, report their business details to the authorities before starting, and send each contract, cancellation and start of service by electronic means immediately and within 24 hours at most.

Royal Decree 933/2021, articles 4 to 6 · Official source

What the program does

  • Working screens: Customer, Vehicle, Rental contract, Traffic violation, Vehicle maintenance, Document, Invoice, Payment, Refund.
  • Home page alerts: Pick-ups today, Returns due (by tomorrow), Vehicles on rent, Unpaid traffic violations, Maintenance due, Insurance expiring, Registrations expiring, Customer licences expiring (30 days).
  • Reports: Rental days by vehicle, Rental revenue by category, Traffic violations by status, Revenue by month, Revenue by service, Collections by payment method and more.
  • Printing: Print invoice, Print rental agreement.
  • Roles with their own permissions: Company owner, Rental agent, Fleet manager, Manager.

Full program details

Common to every Bawabetna program

  • Your records stay encrypted on your own devices
  • Works without internet
  • 16 languages, printing and backups
  • Import from your previous software
  • Clients control their own consent

Business rules in Spain included in your program

VAT: rates

Standard VAT rate: 21%. Reduced rates reported by the country to the European Commission's Taxes in Europe Database (TEDB): 10%, 4%. Rates TEDB lists for the category 'pharmaceutical products': 10%. Some rates apply only to certain regions or categories; check the category of your goods or services in TEDB. Reference: European Commission, Taxes in Europe Database (situation on 6 October 2026).

Official source

Other professions in Spain

Car Rental Companies Management in other countries

Bawabetna in Spain